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Event Support for Energus Graduate Knowledge and Skills Development Programme Delivery

Tender submission by noon 7th June 2024

Overview

We are seeking to contract with an experienced event management company to support Energus in the delivery of an effective programme of training and development, including:

  • Full event management of the Knowledge and Skills delivery for the Nuclear Graduates and NDA group Graduates programmes

Venue sourcing, booking and management Source venues, including negotiation of prices. Working directly with the venue regarding logistics of the event.

Over the two year graduate programme, we will require event management and support for a total of eight deliveries of the Knowledge and Skills modules. Please providing costing per delivery. Commencing in January 2025, each delivery will be for a duration of 2 days, accommodating up to 180 graduates, training provider representatives (approximately 20 delegates) and members of the Energus People and Skills Team (approx. 3). The remaining deliveries will be scheduled at regular intervals to September 2026. The contract will begin in July 2024 to allow time to source and confirm venue locations at the earliest opportunity for the full programme delivery.

Locations should be in accessible areas with delegates attending from around the UK. Each location will require multiple training rooms incorporating large spaces for speaker activity and smaller seminar spaces.

Currently, at the end of day one there is a full group networking dinner which tenderers should consider in their response. Additional delegates (approximately 20) will join for this aspect of programme delivery.

On-site event management Experienced event management team members on-site for each event to ensure a professional facilitation of the event.

Delegate management Manage delegate attendance at each event.

Issue joining instructions to delegates.

Manage rooming lists and dietary requirements.

Training provider support Liaise with designated training providers/ speakers to understand and facilitate their requirements

Download Tender Documents

 

Any questions are to be sent to beckymorgan@energus.co.uk and will then be uploaded to the website. Must all be submitted by noon on the 4th June.

Questions submitted by noon 4th June 2024

Tender submission by noon 7th June 2024

Preferred tenderer announced w/c 17th June 2024

Contract awarded by 12th July 2024

Contract Commencement Date July 2024

Contract Completion Date September 2026

Frequently Asked Questions

They are not set, but should be in easily accessible locations.

Example locations include Manchester and Glasgow.

There will be a set number, dependant upon the number of graduates recruited. I would estimate this as 12 breakout rooms.

There is no specific preference for this.

A basic production package is fine for this.

Our budget for the event management is circa £25K for the duration of the contract. Budget for venues will be discussed once a contract has been awarded.

We have approached a total of 6 companies.

Awards & Accreditations